What Time Is It? Time to Switch to Cloud-Based Veterinary Software

Switching to cloud-based software can feel like a mile-high task as you and your team trudge along, delaying the transition. However, as time passes and technology progresses, inefficiencies and errors in your practice’s daily workflow increase, and you long for an easy solution. Sounds like you and your team are ready to upgrade to cloud-based practice management software. Consider your practice’s workflow problems and how cloud-based veterinary software can help you easily solve them. 

Problem: Your current software overcomplicates basic tasks 

Solution: Superfluous windows, repetitive clicks, redundant tasks, and illogical processes can add up to significant time lost every day, time during which you could be seeing additional patients or giving your team a well-deserved break. If you feel like your current practice management software (PIMS) or paper-based management system is working against, rather than for, your team, leap to the cloud. 

Cloud-based veterinary practice management software works synergistically with your veterinary team to minimize user effort and maximize productivity by providing one-click functions, streamlined and sensible workflows, automated recurring tasks and client reminders, and powerful technology integrations inside and outside (e.g., diagnostics, payment processing, pharmacy, client communication) the practice. Smooth workflow eliminates lag time and inadvertent errors or omissions, resulting in more efficient patient and client care. 

Problem: Software updates and data backups are inconvenient 

Solution: If your server-based PIMS has you tethered to an inconvenient schedule of updates, backups, data recovery, and technical support inquiries, cut the cord. Cloud-based software updates automatically and safely syncs to the cloud, providing you and your practice with peace of mind and the most current and efficient PIMS technology, security, and user experience.  

Problem: Data security and privacy are increasingly worrisome 

Solution: New malware, ransomware, and other cyber threats emerge daily, and you likely feel that your server-based system is never secure. Protect your practice’s and clients’ data by switching to cloud-based veterinary practice management software. 

When your practice’s data is stored to the cloud, cyber surveillance experts and the latest threat-detection technology protect this confidential information around-the-clock. Continuous monitoring and scanning ensures potential dangers are identified and neutralized before your practice’s and clients’ data is breached. 

Problem: You practice is outgrowing your current software system 

Solution: Traditional PIMS and paper-based systems cannot keep up with veterinary services’ ever-increasing demands. However, if your practice is growing, you may be reluctant to invest the time and money in an enhanced software system until you and your team can get a handle on all the day-to-day requirements, and you can determine what your practice needs. 

Cloud-based software systems provide the ultimate flexible practice management experience that you can customize to suit your practice’s needs now and in the future. Cloud-based veterinary practice management software features include: 

• Tools — Adaptable tools, integrations, and settings ensure you have everything your practice needs, where you need it, with room to grow and expand. Regular updates and new integrations provide continuous workflow enhancement, so your team can effortlessly meet the increasing and evolving need for veterinary care services. 

• Training — Online tutorials and streamlined design provide quick onboarding and training for new employees, so you can fulfill your staffing needs and help new hires feel confident and capable from day one. 

• Reports — Cloud-based software generates valuable reports with a single click, giving you instant access to your practice’s inventory, revenue, and other key performance indicators. Whether you’re thinking about adding equipment or remodelling your entire facility, cloud-based software can help you strategically scale your practice and make informed business decisions. 

Problem: Missed charges are affecting your bottom line 

Solution: Forgotten or incorrect charges take a big bite out of your practice revenue, increasing your already-overworked team’s stress. Although you can spend time tracing each missed charge back to its cause (e.g., not enough workstations, illegible handwriting, staffing shortages, insufficient training), your time would be better spent switching to cloud-based software. 

Cloud-based veterinary practice management software features automated charge capture to ensure each service or item added to a pet’s electronic medical record (EMR) also appears on the final invoice. In addition to a more accurate bottom line, automated charge capture allows the patient care team to focus on completing a detailed and thorough EMR without tabbing among windows or having to double-check the entire invoice or treatment plan before taking payment. 

Problem: Your current system does not allow remote access  

Solution: Cloud-based software takes your practice beyond the clinic doors, allowing you and your team members to access the schedule, patient records, diagnostic results, and practice information from anywhere, across multiple devices. These flexible access options enable your practice to add remote team members, virtual visits, and curb-side care, and attract new hires by being able to offer hybrid employee positions. 

Switching to cloud-based veterinary practice management software can seem like a flying leap into thin air. However, with dedicated support specialists to guide you through each step and effortless data conversion, you’ll wonder why you waited so long to embrace the cloud’s support, power, and security. To learn how IDEXX Veterinary Software can solve your practice management problems, schedule a personalized demo.