Guide

From Awkward to Effective

Navigating Difficult Client Conversations

IDEXX Client Communication Guide
Turn tough talks into trust.

Challenging conversations in veterinary medicine are definitely a high-stakes game, but fortunately strategies are available to mitigate the risk and improve the outcomes for everyone involved. In this guide, learn how trust, training, and software can help your team communicate about sensitive issues.

 

What's Inside?

 

Some veterinary conversations are just plain hard—whether you’re sharing a difficult diagnosis, addressing costs, or calming an upset client. This guide helps you turn those high-stakes moments into opportunities for clarity, compassion, and trust.

Inside, you’ll find practical strategies, communication frameworks, and software tips designed to help your team navigate emotionally charged conversations with confidence and consistency.

  • A breakdown of the most common difficult client conversations—and why they often go sideways
  • Emotional and logistical factors that make these discussions so challenging
  • Techniques for de-escalating conflict and setting clear expectations
  • How to use software to document declined care, ensure consistent messaging, and reinforce trust
  • Step-by-step guidance for preparing your team, role-playing tough scenarios, and knowing when to say goodbye

Because when your team feels confident, your clients feel cared for—and communication becomes a bridge, not a barrier.

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From Awkward to Effective—Navigating Difficult Client Conversations